Attendance & Absence Guidance


Here at St Peter's we aim to achieve a 100% attendance rate for all of our pupils as this is what is needed for them to be able to reach their full potential.

Our policy for attendance can be seen here :  Attendance Policy

The table below details how many learning hours are lost when a child does not attend school regularly



Threshold Attendance

Actual Attendance

Days / Sessions Absent

LearningHours Lost

(session = morning or afternoon)




190 days or 380 sessions

188 days or 376 sessions


2 days or 4 sessions







186 days or 372 sessions

184 days or 368 sessions

182.5 days or 365 sessions

4 days or 8 sessions

6 days or 12 sessions

7.5 days or 15 sessions




Cause for concern






180.5 days or 361 sessions

179 days or  358 session

177 days or 354 sessions

175 days or 350 sessions

173 days or 346 sessions

9.5 days or 19 sessions

11 days or 22 sessions

3 days or 26 sessions

15 days or 30 sessions

17 days or 34 sessions











171 days or 342 sessions

169 days or 338 sessions

167 days or 334 sessions

165 days or 330 sessions

19 days or 38 sessions

21 days or 42 sessions

23 days or 46 sessions

25 days or 50 sessions





Serious Cause for Concern


163 days or 326 sessions

27 days or 54 sessions









161.5 days or 323 sessions

159.5 days or 319 sessions

158 days or 316 sessions

156 days or 312 sessions

154 days or 308 sessions

152 days or 304 sessions

28.5 days 57 sessions

30.5 days or 61 sessions

32 days or 64 sessions

34 days or 68 sessions

36 days or 72 sessions

38 days or 76 sessions














Please click here to see a parent/carers guide to sending your child to school if they are ill. Please note we are able to administer medicine on your behalf so there is no need for  children to be kept at home solely for this reason.

If having checked the above guide you feel that your child is still too ill for school, parents/carers are asked to contact the school office by 9.15 am on the first day of absence. The school will also expect the parent/carer to contact the school office again on the third day of absence to confirm how the illness is progressing.

When your child returns to school a note to explain the reason for absence should be sent in.


Appointments during school hours

If your child has a medical or dental appointment then please send in a copy of the appoinment letter/card prior to the appointment to the school office. If your child has an ongoing medical condition that requires lots of appointments in school hours we will ask for copies of appointment cards to keep on our records as proof of absence.

In all circumstances, for all children that are taken out of school during school hours, the parent/carer must collect from the school office having signed out the child. If the child returns after the appointment, he/she must be signed  back into the schools premises at the school office.


Leave of Absence

(Time off of school for reasons other than sickness or medical/dental appointments)

Since the implementation of Legislation in September 2013, the school will not authorise any leave of absence unless in exceptional circumstances (proof supporting the application will also need to be provided.)

Legislation regarding Leave of Absence from September 2013

Essex Local Authority has issued all schools with a new policy and guidance regarding the Department for Education recent statutory regulation amendments about authorising term time holidays and penalty notices.

The guidance is as follows:

Leave of Absence

Amendments to the 2006 regulations remove references to family holiday and extended leave as well as the statutory threshold of ten school days. The amendments make clear that headteachers may not grant any leave of absence during term time unless there are exceptional circumstances. Headteachers should determine the number of school days a child can be away from the school if the leave is granted.

The Education (Penalty Notices) (England) Regulations 2007 

Amendments have been made to the 2007 Regulations in the Education (Penalty Notices) (England) (Amendment) Regulations 2013. These amendments, as described below will come into force on 1 September 2013 

The 2007 regulations set out the procedures for issuing penalty notices (fines) to each parent who fails to ensure that their children’s regular attendance at school or fails to ensure that their excluded child is not in a public place during the first five days of exclusion. Parents must pay £60 if they pay within 28 days; or £120 if they pay within 42 days. 

Amendments to 2007 regulations will reduce timescales for paying a penalty notice. Parents must, from1 September 2013, pay £60 within 21 days or £120 within 28 days. This brings attendance penalty notices into line with other types of penalty notices and allows local authorities to act faster on prosecutions. 

Further information can be found on the Department for Education website at

Please note the Missing Education and Child Employment Service will look at applications for leave during term time and may issue fines for periods of unauthorised absences (please see above for cost & timescales) they will look at each application as an individual case and will take action as they see appropriate.

Please note the fine is NOT issued by the school but by the local authority.


Application for leave forms can be collected from the school office  or you can print the form off at home by clicking on the following link - Application for Leave Form.PDF 

(please note this form cannot be completed and submitted on-line)

The form should be fully completed and returned to the school office with a covering letter and proof of absence (if available)

A decision will then be taken  by the Headteacher / Governing Board and you will be informed of their decision.